Completing Your Degree

Final Submission

Please note that your School of Graduate Studies degree requirements are considered complete when one electronic copy of the thesis, revised as directed by your defence examining committee, is submitted to the School of Graduate Studies through the E-Thesis Submission module in MacSphere.


Final Thesis Checklist

  • ONE electronic copy of the thesis, revised as recommended by the Thesis Examining Committee and approved by the Supervisor/Examining Committee
  • A standard 10-12 point font has been used
  • TOP and LEFT margins should be 3.8 cm, and RIGHT and BOTTOM margins should be 2.5 cm
  • Title Page
  • Half-title Page
  • Descriptive Note
  • Abstract of 300 words or less
  • All preliminary pages are numbered in lower case Roman numerals
  • All pages must be numbered. The main body of the thesis, including text, bibliography and appendices, must be numbered continuously using Arabic numerals.

If you have not already done so, please submit the following forms to the School of Graduate Studies, Gilmour Hall Room 212, attention Thesis Coordinator. Your final submission will not be considered complete without this documentation.

If you responded 'Yes' to the above requirements, you are ready to submit to your thesis.

The E-Thesis Process

  • Submit your electronic thesis to MacSphere. Please follow the link and click on 'Sign on to my MacSphere' to deposit your thesis. Ensure your thesis is uploaded as a pdf document. Any supporting material can be uploaded in various formats.
  • There is a $40 library and archiving fee for both Master's and PhD electronic theses. Please note that payment can be made at the front desk of SGS (GH 212) or you can pay the fee online here: Pay Fee Online You must pay your $40 fee before your thesis is considered submitted.
  • E-Thesis File Name Conventions

    For your e-thesis to be published via MacSphere, the final version of your thesis should be named using the following file naming convention:


How to Submit a thesis to MacSphere

  1. Go to MacSphere.
  2. On top/right corner click on Sign onto My MacSphere and log in with your MAC ID.
  3. Click on Start a New Submission.
  4. Select Collection: Open Access Dissertations and Theses, and click on NEXT to being submitting your dissertation. 
  5. Complete the submission screens as prompted. Once you click on I Grant The License your dissertation will be submitted to SGS for processing.


Links to e-Theses in MacSphere are available through a variety of tools. The contents of MacSphere are Google indexed, bringing McMaster scholarship to the attention of a broad range of users. Automated tools will continue to integrate e-theses with other print and electronic library resources in both the local catalogue and integrated catalogues, such as WorldCat.

Theses in physical formats have historically been low-use library materials. On the other hand, digitized theses are receiving higher usage. Site statistics for theses currently available in McMaster's MacSphere show several each month are downloaded more than 100 times and many others have multiple downloads.

Embargoed/Withheld Theses

Embargoed status is intended to protect rights for immediate commercial publication, to obtain a patent which may rise from the research, or as a result of any contract made with a third party. The student may request a postponement of digital publication for up to one year at the time of thesis submission to MacSphere – all such requests are automatically granted. Students who would like to extend this initial period of postponement must apply to the Thesis Coordinator who will forward the request to the Associate Vice-President & Dean of Graduate Studies for determination of whether further publication postponement is warranted. This request must include a full description of why the additional delay is requested and what steps have been taken to address the issues that required the initial delay. No delay of publication more than 2 years from the initial submission will be permitted.

Please note that you and your supervisor must both sign the delay of publication area on your Final Thesis Submission Sheet. For more information, consult the School of Graduate Studies Calendar.


E-Thesis Binding and Archiving

  • If you choose to bind your thesis, binding serviceis available through Lehmann Bookbinding. Lehmann Bookbinding has been a trusted McMaster Vendor for nearly 30 years and, via their website, can print, bind and send your thesis where you wish. However, this is only an option; you may use any binding service that you prefer.
  • Optional Bound Copies – Should the supervisor and/or department require one or more bound paper copies of your thesis, it is the student's responsibility to obtain and distribute these bound copies.
  • Apart from these considerations, the general guidelines for thesis production should be followed.

Any questions regarding your final submission, please e-mail:

Jessica Dorsch
Thesis Defence Coordinator
905-525-9140 x23680


School of Graduate Studies
McMaster University
Gilmour Hall, Room 212
Hamilton, ON
L8S 4L8

School of Graduate Studies

AVP & Dean
Associate Deans
Graduate Council
Policies & Guidelines
Student Responsibilities
Supervisor Guidelines
Postdoc Policy
Graduate Calendar
Graduate Students
Future Students
How to Apply
Campus Life
Living in Hamilton
Virtual Tours
Campus Services
Tuition and Fees
International Students
Current Students
Graduate Calendar
Sessional Dates
Policies & Guidelines
Financial Matters
Tuition and Fees
Payment Information
Health Plan Information
Financial Aid
Teaching Assistants (TA)
Completing Your Degree
Step 1 - Write
Step 2 - Defend
Step 3 - Submit
Thesis Defence FAQs
Campus Services
Helpful Forms
Admission Forms
Student Forms
Department Forms
Thesis Forms
International Students
Graduate Student Life
2016 3MT Preliminary Heats
Watch the 2015 3MT Finalists
McMaster 2015 Competition
2015 3MT Preliminary Heats
3MT Participant Resources
Past 3MT Competitions
2013 3MT
2014 3MT
Heat 1
Heat 2
Heat 3
Heat 4
Ontario 3MT 2014
2016 3MT Judges
Falling Walls Lab
Falling Walls Lab 2014
How to enroll in
LinkedIn Month
Career Skills: Grant Writing
Job Search in 10 Minutes a Day
Academic / Research
Study Space
Teaching and Learning
Grad Writing Centre
Grad Writing Bootcamp
Library Workshops
Writing Circles
Campus & Beyond
Graduate Student Recognition Awards
Graduate Student Week
Grad Week Volunteers
Indigenous Students
International Students
Community Resources
Resources for future grad students
Take a Virtual Tour
2016-17 SPICES Projects
2015-16 SPICES Projects
2014-15 SPICES projects
2013-14 SPICES Projects
Graduate Student Life Team
Postdoctoral Fellows
Future Postdocs
What to Expect
Current Postdocs
Funding Opportunities
Policies and Guidelines
Professional Development
Postdoctoral Fellow Support Fund
Postdoctoral Orientation
Postdoc Appreciation Week
Faculty Supervisors
Scholarships And Funding
Scholarship Recipients
Major Scholarships and Awards
Internal Scholarships
Internal Bursaries
Travel Awards
Undergraduate Research
About the Office of Undergraduate Research
Indigenous Undergraduate Scholars Program
About the IUSRS
IUSRS Scrapbook 2015
IUSRS Faculty Supervisors 2016
Research Training Series 2014
USRA Poster Session
USRA Recipients
News and Events
Emergency Information
McMaster Daily News
Reports and Resources

Graduate Calendar button 2

Apply Button Home

Do you have a question?


Administrator Tools